Grievance and Disciplinary Policy

South Molton Strugglers

Grievance and Disciplinary Policy

As a club affiliated to England Athletics we apply their policies as shown on their website.  In particular we want everybody who participates in our club to do so in a safe and fun environment. We would hope that any disagreements can be resolved amicably through open discussion.  This policy describes our approach if a more formal resolution is required.


We have a separate policy regarding safeguarding matters and it is essential any welfare concerns are brought to the attention of the designated Welfare Officer as shown on our website.

Rule 1 

Any complaints of misconduct (improper or unprofessional conduct) regarding the behaviour of Members or Officers shall be dealt with by the Club in accordance with its discipline and appeals process* and must be presented in writing to the Secretary (and where the matter relates to the Secretary, the complaint must be submitted to the Welfare Officer). Unless exceptional circumstances apply, the Secretary will hear complaints within fourteen days of receiving a complaint. If the complaint is sufficiently evidenced, the Secretary will appoint 3 (three) Club Members (who have no direct or indirect interest/involvement in the matter) to sit on a disciplinary panel. Subject to rule 2 below, a decision of the disciplinary panel shall be final and conclusive.

Rule 2

Any appeals must be received by the Secretary within 7 (seven) days of receiving the written decision and, if appropriate, the appeals process will be followed.

Rule 3

Any complaints of serious misconduct (including, without limitation, theft, doping violations, fraud, physical violence, safeguarding policy breaches, serious breach of applicable health and safety, gambling and/or ticketing regulations or any act or omission of the Member or Officer which in the opinion of England Athletics, acting reasonably, brings or is likely to bring the sport of athletics into disrepute) regarding the behaviour of Members or Officers shall be reported and dealt with by England Athletics in accordance with its Disciplinary Procedures.

Rule 4

If a dispute arises between any Members or Officers of the Club about the validity or propriety of anything done by any Member or Officer under these Rules and the dispute cannot be resolved by agreement, the parties to the dispute must first try in good faith to settle the dispute by mediation before resorting to litigation.